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From Planning to Implementation

Your Clear Path Through Instructional Materials Decisions

Each stage of the journey, from planning to implementation, is organized around how districts actually do the work.

Understanding the Pathway: Prepare, Adopt, Implement

Already know the process? Jump to a phase.

Adopting Instructional Materials Is Complex

Instructional materials decisions don't follow a clean, step-by-step process.

The work moves across teams, timelines, and priorities.

Citrus fruit slice

What makes this work difficult:

Multiple teams involved

Competing priorities

Tight timelines

Decisions unfold over time

Information spread across sources

Responsibility concentrated on a few leaders

The Navigator provides a clear way to move through the work.

The Instructional Materials Process, From Start to Finish

A quick view of the major phases and the key steps within each.

Districts can use this process to guide instructional materials decisions across a range of contexts, including materials on the state-adopted list, materials outside a state adoption cycle, and supplemental resources.

This process is not always linear.
Teams often revisit earlier steps as decisions evolve.

1

Phase 1

Prepare

Set the foundation before reviewing materials

Step 1

Setting a Vision

  • Define the District Instructional Vision
  • Clarify Instructional Priorities
  • Establish a Shared Understanding of the Classroom Experience
  • Define Desired Student Outcomes
Step 2

Planning for Selection

  • Determine Courses & Materials Scope
  • Identify Screening Criteria & Develop Evaluation Criteria
  • Determine Budget, Timeline, and Evaluation Structures
  • Develop Adoption Committee Plan and Logistics

July 31

Initial List of State-Adopted Instructional Materials Released

2

Phase 2

Adopt

Select and Acquire Materials

Step 1

Review and Selection

  • Determine & Train Review Committees
  • Screen and Compare Materials
  • Evaluate Materials
  • Develop Recommendations
Step 2

Approval and Purchase

  • Select & Approve Materials
  • Communicate Decisions
  • Finalize Budget and Quantities
  • Order and Coordinate Delivery
3

Phase 3

Implement

Put materials into classroom use

Step 1

Initial Implementation

  • Prepare for Implementation
  • Build Capacity and Distribute Materials
  • Ensure Readiness and Launch Implementation
Step 2

Ongoing Implementation

  • Monitor and Support Implementation
  • Refine and Improve Implementation

A Clear Path Through the Work

The instructional materials process connects planning, selection, and implementation.

The Navigator brings everything together in a clear, organized experience and is grounded in how districts approach this work.

You start with your vision, identify what matters, make decisions, and carry those decisions into implementation.

With the Navigator, each phase is connected, helping teams stay aligned from one stage to the next.

With a clear pathway in place, teams can:

Move forward without losing momentum or clarity

Stay aligned across decisions and stakeholders

Focus on what matters at each stage

Make decisions that carry through implementation

How to Think About the Florida Materials Navigator

What It's Not

  • Not a rigid process
  • Not step-by-step only
  • Not something you use once

What It Is

  • A structured way through complex work
  • Reflects how decisions happen
  • Built to revisit and reuse over time

The Support and Guidance You’ll Get Along the Way

As you move through the Navigator, you’re building clarity, alignment, and a stronger process at every stage.

Clarity at Every Stage

Understand where you are in the process and what comes next.

Focus on What Matters

Zero in on the decisions and priorities that move the work forward.

Right Tool, Right Time

Access resources and guidance when they’re most useful.

Alignment Across Teams

Keep everyone connected and decisions moving in the same direction.

The Complete Instructional Materials Pathway

See the full adoption process at a glance—from planning through implementation—and what typically happens at each stage.
Phase 1

Prepare

Set the foundation before reviewing materials.

In this phase, districts typically move through two key areas:

Vision

Define what instruction should look like in your district’s classrooms.

  • Clarify instructional priorities and student outcomes
  • Align leadership on the desired classroom experience
  • Identify the outcomes you want materials to support

Expectations

Turn your vision into criteria for decision-making.

  • Define what “high-quality” means for your district
  • Establish criteria and non-negotiables for materials
  • Plan your review process, timeline, and team structure
Define What Matters
Phase 2

Adopt

Review options and make a decision based on fit.

During the Adopt phase, districts typically move through two key areas:

Selection

Identify the materials that fit your district.

  • Screen and evaluate options using your criteria and non-negotiables
  • Review alignment to instructional priorities and gather input from committees
  • Finalize selections and document the rationale

Purchase

Complete the process to acquire materials.

  • Prepare and present the recommendation for school board approval
  • Finalize budget, quantities, and vendor requirements
  • Submit orders and coordinate timelines for delivery and access
Choose the Right Fit
Phase 3

Implement

Put materials into use across classrooms.

In this phase, districts typically move through two key areas:

Initial Implementation

Launch materials and support early use.

  • Plan rollout, training, and access to materials across schools
  • Support teachers as they begin using materials in the classroom
  • Address early questions, gaps, and adjustments during initial use

Ongoing Implementation

Sustain use and improve over time.

  • Monitor how materials are being used across classrooms
  • Gather feedback from teachers and school leaders
  • Adjust supports, pacing, and expectations based on what’s working
Plan Your Rollout

Know your phase? Find resources to match.

Jump into the resource library and filter by where you are in the process.

Visit the Resource Library