Approval and Purchase

The process can move forward if the committee followed the established criteria and based recommendations on evidence from the materials. However, misalignment may indicate that priorities or expectations were not clearly defined at the outset.

The district may need to reconvene to clarify priorities and ensure the final recommendation aligns with district goals.

For future adoptions, clearly define and communicate the district’s vision, non-negotiables, and screening and evaluation criteria upfront, and maintain alignment throughout the process to support consistent, evidence-based decisions.

Clear and ongoing communication is important to build understanding and trust throughout the adoption process. The process can move forward if evaluations were completed using the district’s criteria and evidence, but limited communication may reduce stakeholder confidence in the outcome.

For future adoptions, districts should develop a communication plan that includes regular updates, clear timelines, and defined opportunities for stakeholder input. Communicating the district’s vision and decision-making process throughout the adoption helps ensure transparency and shared understanding.

The open, public hearing and school board approval must be conducted as separate steps and held on different dates. If both occurred on the same date, the process cannot move forward as is.

The district should review how these steps were conducted and determine what corrective action is needed to ensure compliance and transparency.

For future adoptions, districts should plan and clearly communicate separate meetings on different dates for the public hearing and school board approval, ensuring each step is properly noticed and aligned to statutory requirements.

Districts must provide a 30-day objection period after school board approval, along with a clear process and timeline for how any objections will be handled. The process can move forward if this was provided, but lack of preparation may create challenges in responding effectively.

If an objection is received during the specified period, the school board must hold an open, public hearing within 30 days after the objection period ends, led by an unbiased hearing officer.

The district should review its procedures to ensure all required steps, timelines, and documentation are in place.

For future adoptions, plan for the 30-day objection period in advance with clear procedures and communication to ensure a transparent and compliant process.

The process can still move forward if the district is able to purchase materials within allowable timelines and budget structures. Districts have up to 3 years from the state adoption cycle to complete purchases, which allows time to adjust plans if needed.

Districts should review current budget allocations, available funding sources, purchasing options, and timelines to determine next steps.

For future adoptions, districts should begin budget planning early, use cost analysis tools, and account for enrollment, teacher materials, digital access, support materials, and implementation needs. This supports more accurate projections, informed purchasing decisions, and a more sustainable adoption process.

Districts are permitted to purchase materials within a 3-year window following the state adoption cycle, so the process can still move forward without an immediate full purchase.

The district can adjust purchasing plans to spread costs over time while still remaining in compliance.

For future adoptions, districts should plan for the full purchasing window, allowing for phased purchasing and more strategic budget management.